Earth Day Exhibitor Registration

The Oregon Garden’s Earth Day event welcomes between 2,000 and 4,000 guests each year! This event provides businesses, non-profit organizations and other exhibitors the opportunity to connect with like-minded customers and individuals.

We are seeking exhibitors whose mission, products or purpose align with the goals of the Earth Day movement: conservation, sustainability, natural resources and environmental education, among others. To ensure an engaging and informative experience for our guests that will inspire further action, we ask that all exhibitors offer an educational component. This might be a demonstration, activity, informational display or hand-outs. Please keep the spirit of the event in mind and limit the handing out of items that might be considered wasteful such as single-use flyers, stickers, pens, etc.

Exhibitors will be located indoors in our Grand Hall. Non-profit organizations receive $25 off their registration fee.

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Exhibitor Agreement

Exhibitor, upon completion of registration, hereby releases and waives any and all claims for personal injury, product liability, theft, breakage, or other damage, against the Oregon Garden Foundation, its agents, contractors, volunteers or any other subsidiaries.

TERMS & CONDITIONS

  • Booth spaces will be approximately 10' x 10' and include one 8' table and two chairs.
  • Exhibitors must provide any additional tables and their own table coverings.
  • Exhibitors will not have access to electricity at their booths unless expressly agreed upon. There is wi-fi access in the Grand Hall.
  • We ask all exhibitors to be consistent with the Earth Day message of sustainability and conservation. The Garden may decline and refund registration fees of exhibitors who are not in alignment with the spirit of the event.
  • Exhibitors must remain on site for the duration of the event, from 10am to 4pm. Set up must occur between 8am and 10am on the event day, unless otherwise agreed upon. Breakdown may not begin prior to 4 pm.
  • Specific load in and out instructions will be provided two weeks prior to the event.
  • Booth spaces may not be shared with any other party or vendor without the expressed, written approval of Garden staff.
  • Exhibitors may cancel registration without penalty at any time up to thirty (30) days before the event. If the exhibitor cancels within 30 days of the event the registration fee will not be refunded.

This form represents the sole agreement between parties and no other representation, statements or understandings are included as any part of this agreement. By signing below, you agree to the terms and conditions outlined above. Failure to comply with any of the terms of this agreement may result in its immediate termination and forfeiture of registration fees.

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